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May 25, 2022

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Point of Sale System

Point of sale system and its features. Store management is a complex and time-consuming process that requires great attention, accuracy, and the ability to optimize all stages and ensure their coordination. Owners and employees have to keep track of a large number of transactions in inventory.

Doing everything by hand is very difficult, almost impossible. This approach is only suitable for small stores with a narrow assortment. However, even then a lot of time and effort is wasted.

A (POS)  point of sale system is a computerized system that enables businesses to process and manage sales transactions, including accepting payments from customers. It typically includes hardware such as a barcode scanner, cash register, and credit card reader, as well as software that tracks inventory, generates sales reports and manages customer data.

The primary purpose of a point of sale system is to streamline the sales process, allowing businesses to quickly and accurately process transactions, track inventory levels, and generate reports that can help inform business decisions.

Point of sale systems can also integrate with other systems, such as accounting software or customer relationship management (CRM) software, to provide a more complete picture of a business’s operations.

Overall, a point of sale system helps businesses improve efficiency, accuracy, and customer service, while also providing valuable insights into sales and inventory data that can inform decision-making and help businesses grow.

You can easily get rid of difficulties if you use a special trading program that automates accounting operations. In the article, we will talk about what advantages the use of such software gives, what it can do and what set of functions it should have.

We will also explain how to properly prepare for the implementation of the program and what equipment is required for this.

Benefits of Using the Point of sale system and its feature

The use of the program for accounting in trade facilitates the management of the store, increases the efficiency of its work and competitiveness, and contributes to business development. What is the benefit :

  • Ensuring fast, accurate, and well-functioning commodity accounting, and its transparency. Product movement control.
  • Reducing the risk of fraud and theft by personnel, the occurrence of shortages, and unaccounted-for stocks. It is almost impossible to deceive the program and deliberately enter incorrect information into the database.
  • Easy acceptance, shipment, and write-off of goods, inventory, and other actions.
  • Simplification and acceleration of cash transactions. Sales information is automatically sent to the company’s accounting system and the tax service. As a result, the speed of customer service increases, and, as a result, their loyalty to the store grows.
  • Minimization of errors in the course of accounting and sales caused by the human factor (due to inattention, forgetfulness, dishonesty, malicious intent, and others).
  • Growth in the speed of operations and productivity of personnel. Getting rid of employees from a lot of routine actions, the implementation of which is shifted to the program.

Implementing a retail program is equally useful for a huge hypermarket chain and for a small business. Automation has a positive effect on the work of any store, regardless of its size.

What Point of sale system does the store need?

Through point of sale system you can automate all processes related to trade, or part of them. Depending on this, two types of automation are distinguished :

  • Complete – is carried out concerning all actions related to the turnover, from procurement planning to the analysis of sales dynamics.
  • Partial – in this case, a special program is used only in one or several areas of the store. For example, for keeping records in a warehouse or for cash transactions.

You need to choose the appropriate type of automation depending on the characteristics of the outlet :

  • assortment width;
  • store format;
  • equipment used (barcode scanners, TSD, scales, etc.);
  • the number of outlets and cash desks installed at each of them;
  • availability of a warehouse, its size, and features of storage of products.

The larger the store, the more processes need to be automated. The list of programs required for this, and the requirements for them, are given in the table below :

Soft What features should it have?
For warehouse accounting
  • integration with the cash application;
  • notification of users about the expiration of the product, the need for new purchases, etc.;
  • calculation of indicators for analytics (profitability, marginality, average bill, etc.);
  • import data from spreadsheets.
To work at the checkout
  • providing a store owner or manager with remote access to a cash register to monitor what transactions are carried out by employees;
  • a simple and intuitive interface so that the cashier can quickly serve customers;
  • registration of not only sales but also other operations with money (income, expenditure, return);
  • the ability to install on popular models of online cash registers.
To maintain a client base
  • customer sales analytics;
  • management of bonuses and discounts (accumulative, personal).

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