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March 7, 2020

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The school management system is made to less the burden of work and to make it easier for the staff to maintain the record easily, just in one place with the help of just a few clicks. No extra effort and time would be required now to maintain a single record in multiple files on paper. The main advantage is that if you take this system so there will be very less chances of any mistakes. You don’t have to be worried about the calculations and any other thing. You can just enter the fee collection and remaining data and you are all done. Leave the rest of the calculations to the system. It will calculate accurately and will give you results. The main features of our own made school management system include the following functionalities and features.

Dashboard

Like all other professional apps or websites, our school management system is more than the professional apps or websites because it has a very user-friendly app and we kept mind about the relief of our users as the top priority that’s why we kept multiple options on the very front page which is known as dashboard.

As you enter into this school management system you will see a very simple page that will be containing many options from the different tabs around this system.

It contains the expenses details for the ongoing month that what are the expenses made so far in the school and along with that it is also showing that how much of the fee is collected so far from the students.

On the right side, it contains a few tabs regarding the information of the current staff in the school and those details are divided into departments so the user can understand how many people are working in which department.

On the bottom side it will show two different graphs in which the upper chart will display the monthly data of the fees collection and expenses data and the last graph will display the same data for the whole session/year.

Student Information

This is the very 1st tab among all the tabs of the system and it will contain all the records of the enrolled students in our school.

The contained record consists of many options like student details, student admission and student record, and so on. To prevent the user from confusion we always make it simple and try our best, we should not to mix up things so they cannot be messed up with each other. The further details of subheadings are defined below.

Student details

When coming into the student details we are shown a very simple and user-friendly interface that only contains a few drop-down boxes. You just have to select your desired student, of which you want to have all details. There was an option to keep it in the form of a simple list, but then it looks so awkward, and would have been so tough to find a single student among the hundreds of registered ones.

You just have to select the class of the student from the 1st drop and then it obviously comes to the section and you are almost done. Now you just have to type the name of the student and u will be given the result. What then if u want to look for the students of the whole single class? If you look into the system closer you will notice that there is a separate search button on the bottom of the section button so you can track the record of the whole class or a specific section as well.

Student Admission

When it comes to admission it will be definitely about the form filling. But the main difference and the advantage is that it will be done without using or wasting much paper and the other main purpose is that if we enter any wrong details mistakenly so we can simply erase it and enter again. We don’t have to overwrite anything so it will not be messy and awkward. Just like the normal forms we have to enter the data of the student along with his/her guardian info.

Student Reports

In the student details, we are shown a very simple and user-friendly interface that only contains a few drop-down boxes. You just have to select your desired student, of which you want to have all details. There was an option to keep it in the form of a simple list, but then it looks so awkward, and would have been so tough to find a single student among the hundreds of registered ones. You just have to select the class of the student from the 1st dropdown and then it obviously comes to the section and you are almost done

.in the next step you have to select whether this student has any siblings in the same class or any other class in the same school. Now you just have to type the name of the student and u will be given the result. What then if u want to look for the students of the whole single class? If you look into the system closer you will notice that there is a separate search button on the bottom of the section button so you can track the record of the whole class or a specific section as well.

Guardian Report

By guardian reports, we mean the details of the guardian of the students. To view the guardian details we have kept it more similar in just two steps. The user just has to select the class along with the section. As soon as you select the section and hit the search button the whole info of the guardian’s list will be displayed at once with their basic info. The basic info is mostly unique and could be used as the primary key to find any student or guardian e.g. admission number, mobile number, etc.

Student History

In the student history tab, it’s not about a single student or so simple to find a unique student by just entering a name. In this tab, u only have to select the class and the year of admission from the list. As soon as we press the search button we will get the whole list of the students along with their complete data which is stored in the system.

Login Credential Report

In this tab, we will enlist the username and password of all the students who are already admitted or registered in our school or our system. Another interesting thing is that if we will click on the name of the student which is shown in the form of a hyperlink so it will redirect us to another new tab where we will find each and every report of the specific student which had been clicking before.

Student Categories

Student category is the simplest tab of this school management system because we don’t have any kind of multiple search boxes or anything extra to search for something. We simply have to add any new category for the students (if required).

Student House

The student house category is another simple tab of this school management system because we don’t have any kind of multiple search boxes or anything extra to search for something. We simply have to add any new category for the students (if required).

Disabled students

This tab is almost the same as the student’s detail tab because its searching criteria work the same as the student’s details tab. As we discussed before that we have to search for the class and the section and simply enter the name of the student. If the student will be in the list of disabled students it will be shown on the screen or otherwise, we will receive a message “Sorry no record found”.

Fees collection

When we click on this tab we will see many other options inside this tab. Each of the sub-tab is reserved to perform only a specific task. The main purpose of making the system this much simple and a little bit longer is to make it easy for the user. If we keep it simple so the user will never be confused about the functions or tabs. The main functionality of the fee collection is to keep the complete record of any student with respect to fees. Fee collection is divided into different categories like collected fees, search student payment, fee statements, and so on.

You can separately do many functions if you want to search only the student already paid you can search easily in a separate way and if you want to look for the entire report of fees for any complete month you can also do that very easily because you are provided a separate tab for this specific function. Just like the 2 discussed options we can do many operations as well.

Income

This tab is reserved only for the management of income from different sources of the same school. It also has a few different sub-tabs and once again they are kept separate to provide ease and comfort to the user. You can add new income in the system along with necessary information about where this income came from and what is the receipt number on which the account is added to the system.

You can also search your income from date to date for a specific period of time. This is not all, if you want to search for your income directly by the name of the month or just by year name so you are allowed to do this as well. This method will be easier because you don’t have to look for dates in the colander. The last option is to add any new income head. The income head means that if you want to add any option or any new department just like you had some of them already like hostel or transport. The category is named income head in this system, but it could be changed easily from the system because as mentioned at the start that this system is super easy and user-friendly.

Expenses

This tab is reserved only for the management of the expenses of the school. It also has a few different sub-tabs and once again they are kept separate to provide ease and comfort to the user. You can add new income in the system along with necessary information that where these expenses are used. You can also search your expenses from date to date for a specific period of time. This is not all, if you want to search for your income directly by the name of the month or just by year name so you are allowed to do this as well. This method will be easier because you don’t have to look for dates in the colander. The last option is to add any new expenses head. The expenses head means that if you want to add any option or any new department just like you had some of them already like hostel or transport. The category is named as head in this system, but it could be changed easily from the system because as mentioned at the start that this system is super easy and user-friendly.

Attendance

This is the shortest tab of the school management system because it only has 2 sub-tabs with very easy-to-use and simple functions. The 1st option in the attendance tab is to search for attendance by date. And the other option is to generate a report which could be made simply by year or minimum by month. The record cannot be made in weeks or days as the reports are detailed and long. In the last option, you just have to go through a simple form-filling process like selecting of call and section, then you can select the month and the year of which you want to generate a report.

Examinations

The tab examination, it’s going to be divided into different tabs regarding the info and multiple functions of the examinations. As we all know that these days exams have been divided into many categories like monthly tests midterm or weekly tests. So the 1st tab is for adding new exam lists or new categories for the exams. The 2nd tab is reserved to check the exam schedule so that we can clearly know when and which exams are going to place in the near future. In the marks register tab you can find the result of the whole class.

It depends upon you that you need the result of which class and which section, but as soon as you click on the search button you will be redirected to the list of the whole class. The last option in the tab of examination is the most important one because the marks are always kept in the different categories of the grades. Grades are given with respect to obtained marks. The main purpose of this last tab is that if the admin/user wants to add any grade type to the list so you can simply do it from here.

Academics

The academic section, it’s about the subjects and the teacher. The 1st sub-tab in academics is about the class timetable. Just like the previous operations if we want to find the timetable of any class and any section we just have to select the class from the 1st dropdown and then the section of the selected class from the 2nd drop-down menu.

The 2nd option in this tab is to assign any class a new class teacher because you are already given a list of the teachers on the left side of the screen so you can select one of them along with the class and the section of the selected class and as soon as the save button is pressed the class will be updated with their new class teacher.

When it comes to the assigned subject tab it will be a little bit tricky because you are not shown anything here directly on the display but you have to 1st select the class and the section from the list and when you will press the search button it will show you two lists.

One contains the list of teachers and the other with the name of the subjects. Both of the lists are fully editable so you can change any teacher or subject as well.

In the last two options, the user is allowed to add any class or a new section to any already added class so the user can manage or keep the record up to date.

Human resource

When it comes to the human resource department we all know very well that the main purpose or the main task of this department is to manage the whole organization by hiring new employees or firing the useless ones so that they can be replaced.

They are responsible for many other things like maintaining the payrolls of all the departments and all the employees as well as they are bound to maintain the record of the attendance of the employees. They also have to keep their selves updated with the staff directory so that they can easily inform the whole department or the whole organization easily in case of any upcoming occasion or any kind of emergency easily in just 1 click.

Library

The library is one of the most important functions of any school because we have lots of stuff over there in the form of books and magazines. To keep the exact record of the books and other stuff that is kept in the library we have to go through a few options as per our own requirements. We can add new books that are just bought. You can also view a list of the existing book list so we can be aware of adding a single book 2 times.

Users can also add students who are interested to be registered in the library system. The purpose of student registration is to keep a record that which book is issued to whom. So the chances of losing a book will be decreased. The same process will be for the staff members of the school for the registration and the book issuance system. We have a separate tab for the return of the book so we can ignore any kind of miss understanding and can keep the whole record that when is the book returned by the student/staff.

Inventory

In this section, we can keep records of different items like sports or stationery or other stuff just like the library system. It works almost the same as the library in the issuance or the issuance return system. The one and only difference between the library and the inventory system is that in the inventory system, you can also add the supplier data along with the item supplied.

Certificate

In the certificate, you can do multiple tasks. It’s not only about the certificate, but also about the ID card of the student. For both of these things, we have two options in which the 1st option is to just fill up the information of the student and simply create the certificate which is selected in the options above.

The other option is for the addition of any new kind of certificate. The new certificate could be of any type like any occasion or any competition specifically or a leaving certificate for general use. The same option is kept in the system for the ID card of the students. In the 1st option, you can fill up the information and make a card and in the 2nd option, you can any new card as per your need e.g. Organizer card for an event.

Report

In the report tab, we have many options like Student Report, Guardian Report, Student History, Student Login Credential,  Fees Statement, Balance Fees Report, Transaction Report, Attendance Report, Exam Marks Report, Payroll Report, Staff Attendance Report, Evaluation Report, Student Transport Report, Student Hostel Report,  User Log, etc. Many of the mentioned options are already discussed in the student information like the student report or the guardian report.

The main purpose of these records is to keep a full and detailed record of each and everything like income and expenses as well.

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