Plaza Management
Plaza Management System
- Plaza Management System · Peshawar & Pakistan
Plaza management system software, built for how commercial buildings in Peshawar actually run
MindGigsPK builds custom plaza management software for plaza owners, co-owned buildings, building associations, and property managers in Peshawar and across Pakistan. You get shop and unit records, tenant and lease tracking, rent collection, shared utility and generator billing, and maintenance requests in one system — shaped around your floor layout and ownership structure, not squeezed into a generic rental app.
- 17+ years building business software
- Fixed, itemized pricing
- In-house team in Peshawar
17+
years in business, since 2009
12
core modules covered
Multi
campus & branch support
48hrs
- What this is
What a plaza management system does
A plaza management system is software that runs a commercial building’s day-to-day operations from one place. It records every shop and office, tracks each tenant’s lease and rent, splits shared electricity and generator bills across tenants, and logs maintenance complaints until staff resolve them. In short, it replaces the rent register, the receipt book, and the separate utility ledger that most Peshawar plazas still run on.
We build the system around your real building — how many floors, how many shops, whether one owner holds the whole plaza or several owners rent out their own units. Most owners start with the two things that cost them the most time each month: tenant records and rent collection. From there, you add utility billing, common-area charges, and maintenance tracking as your building needs them.
- What's included
Plaza management software modules
We build the system module by module. Most plazas start with tenant records and rent collection, then add utility billing, common-area charges, and maintenance tracking.
Shop & Unit Inventory
Hold a record of every shop and office — floor, size, rent, and current status — so you always know what you have rented and what sits vacant.
Tenant & Lease Management
Store tenant details, lease and agreement terms, renewal dates, and scanned documents against each shop, so nothing lives only in a drawer.
Rent Collection & Vouchers
Generate monthly rent vouchers, record payments, and keep a running ledger per tenant. The system builds your rent roll for you.
Arrears & Defaulter Tracking
See who owes what at a glance, with an up-to-date defaulter list and automatic reminders before rent turns into a long overdue balance.
Security Deposit & Advance
Record every advance and deposit per tenant, so refunds and adjustments at move-out never turn into a guessing game.
Utility & Generator Billing
Split electricity and shared generator costs by sub-meter reading, fixed share, or unit size, then bill each tenant alongside rent.
Common Area Charges (CAM)
Divide shared costs — cleaning staff, security guards, common-area electricity — across tenants by an agreed formula, every month.
Maintenance & Complaints
Log lift, generator, cleaning, and repair requests, assign them to staff, and track each one to resolution instead of losing it in a phone call.
Vacancy & Availability
Give each owner in a co-owned plaza a private view of rent and reports for their own units, while you keep the building-wide picture.
Multi-Owner Reporting
Give each owner in a co-owned plaza a private view of rent and reports for their own units, while you keep the building-wide picture.
Tenant Communication
Send automated SMS and WhatsApp messages for rent due dates, maintenance updates, and building announcements, straight from the system.
Accounts & Reporting
Track income and expenses for the whole building, and pull the reports you need — collection, occupancy, arrears — in a few clicks.
Manage more than one building? The system runs several plazas from a single dashboard, with a separate view for each property and a consolidated view across all of them.
- Why owners come to us
The problems this solves
If any of these sound like your plaza, a proper system pays for itself in the time your office stops wasting every month.
Shared bills
Splitting the electricity and generator bill starts arguments
Working out each shop's share by hand takes hours and rarely satisfies everyone. The system splits utilities by meter, share, or size, and bills each tenant a clear amount.
Rent collection
You chase the same shopkeepers every month
Someone calls each tenant by hand, checks the register, and still misses a few. The system shows exactly who owes rent this month and sends reminders on its own.
Maintenance Complaints disappear into phone calls
A lift breaks, a tenant calls, and nobody tracks whether staff ever fixed it. The system logs every complaint, assigns it, and follows it to resolution.
Visibility
No one can see the full picture quickly
You want to know occupancy, arrears, and this month's collection in one look — not by flipping through pages. A dashboard gives you all of it at once.
Co-ownership Several owners share one building, with no shared view
Each owner wants their own numbers without seeing everyone else's. The system reports per owner and for the whole plaza at the same time.
Move-outs
Deposits and advances turn into disputes
When a tenant leaves, no one remembers the exact advance or deposit. The system tracks every amount per shop, so refunds and adjustments stay clean.
- Clear answers, on demand
The reports you get
Every record you enter turns into a report you can actually use — no more adding up a register by hand at month-end.
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✓
Rent roll
Every shop, its tenant, the agreed rent, and its payment status for the month, on one sheet.
✓
Arrears & defaulter report
Exactly who owes rent, how much, and for how many months — sorted by the biggest balances first.
✓
Monthly collection summary
How much rent you billed, how much you collected, and what remains outstanding this month.
✓
Occupancy & vacancy
How many shops sit rented versus empty, floor by floor, so you can act on vacant units.
✓
Utility split sheet
How the electricity and generator bill divides across tenants for the month, with each share shown.
✓
Per-owner statements
A clean statement for each owner in a co-owned plaza, covering only their own shops.
✓
Income & expense
What the building earned and spent over any period, kept separate from individual tenant ledgers.
✓
Tenant ledger
A full payment history for any single shop, ready when a tenant questions their balance.
- How we work
From First Call to a System Your Warden's Office Actually Uses
01
Discovery call
We learn your floor layout, ownership structure, and rent cycle. Most owners receive a proposal within 48 hours.
02
Scope & fixed price
We write a clear scope covering exactly which modules you need, at a fixed price you approve before we start.
03
Build & configure
We build and configure the system against your real shop list, rent amounts, and utility-split formula — not a demo dataset.
04
Data & training
We import your existing records and train your office staff on the system before go-live, so no one has to guess.
05
Launch & support
We launch with you and back it with a defined support window, plus optional ongoing maintenance as your building grows.
- Built for these owners & managers
Who uses this system
The same core system adapts to your building — single-owner or co-owned, one plaza or several — and we configure it to match, rather than force it into one template.
Plaza owners & landlords
Co-owned commercial buildings
Building & trader associations
Property management companies
Shopping malls & marketplaces
Multi-plaza portfolio owners
- Why plaza owners choose MindGigsPK
Built around your building, not a generic rental app
Every record you enter turns into a report you can actually use — no more adding up a register by hand at month-end.
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Registers, receipt books, or a generic rental app
You get no single view of who owes rent this month
Staff track utility and generator costs separately, by hand
Complaints move through phone calls and get forgotten
Apartment-rental tools ignore how a commercial plaza works
MindGigsPK
One dashboard shows rent status across every shop
The system splits and bills utility and CAM costs for you
Every complaint stays logged and tracked to resolution
We build it around your floor layout and ownership structure
- Deployment, data & access
Your building's records, handled the right way
Role-based access
Your plaza office, individual owners, and accounts staff each see only the shops and records that concern them.
Cloud or on-premise
Host the system in the cloud so anyone can open it from a phone, or run it on a computer inside your plaza office — your choice, with regular backups either way.
You own your data
Your tenant, rent, and financial records belong to you. We hand over the working system and access, and never lock you out of your own building.
- Pricing
What a plaza management system costs
Every record you enter turns into a report you can actually use — no more adding up a register by hand at month-end.
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We don't sell a one-size license off the shelf. Every plaza differs in size, ownership, and the modules it actually needs, so we quote each one after a short discovery call.
You get a fixed, itemized quote before we write a single line of code — no open-ended hourly billing, and no surprise charges once the build starts. Tell us how many shops your plaza has and where rent collection loses you the most time, and we'll scope it from there.
What affects the price
Number of shops, offices, and floors
Single owner, or several owners who need separate reporting
Which modules you need at launch
Cloud hosting or on-premise setup
How much existing data we migrate for you
Whether you manage one plaza or several
- Frequently asked questions
Before You Book a Demo
What is a plaza management system?
A plaza management system is software that runs a commercial building’s day-to-day operations from one place. It records every shop and office, tracks each tenant’s lease and rent, splits shared electricity and generator bills across tenants, and logs maintenance complaints until staff resolve them. In short, it replaces the rent register, the receipt book, and the separate utility ledger that most plazas still run on.
Is this built specifically for our plaza, or is it ready-made software?
We start from a proven base that already covers the modules most plazas need, then configure it around your floor layout, number of shops or offices, ownership structure, and rent cycle. You get a system that fits a commercial plaza — not a generic apartment-rental tool bent to fit.
Our plaza has multiple shop owners, not one landlord — can the system handle that?
Yes. Many plazas in Peshawar are co-owned, and each owner rents out their own shops. The system tracks rent and reporting per owner as well as for the whole building, so each owner sees their own units without seeing anyone else’s.
Can it send automatic rent reminders to tenants?
Yes. The system sends automated SMS and WhatsApp reminders for upcoming and overdue rent, so collection no longer depends on someone calling every shopkeeper by hand each month.
Can it handle more than one hostel or block under one management?
Yes — multiple hostels or blocks can be managed from a single dashboard, with per-hostel and consolidated views for management.
Does it track maintenance requests like lift, generator, or cleaning issues?
Yes. A tenant or the plaza office logs a complaint, assigns it to staff, and tracks it to resolution — so lift, generator, cleaning, and repair issues stop getting lost in phone calls and WhatsApp messages.
Can you move our existing rent register and tenant records into the system?
Yes. We import your current shop list, tenant details, rent amounts, and outstanding balances during setup, so you start with live data instead of entering everything from scratch.
Does it work on mobile, and does it need constant internet?
The system runs in a normal web browser on desktop and mobile, so your office staff and owners can open it from a phone. You can host it in the cloud or on a computer inside your plaza office, depending on how you prefer to work.
Who owns the data and the system after it is built?
You do. Your tenant, rent, and financial records belong to you, and we hand over the working system and access. You are never locked out of your own building’s data.
How much does a plaza management system cost?
The price depends on the number of shops or units, whether several owners need separate reporting, which modules you need, and whether you host in the cloud or on-premise. We give you a fixed, itemized quote after a short discovery call — before development starts.
Still tracking rent, utilities, and complaints in separate registers?
Tell us how many shops your plaza has and where rent collection loses you the most time. We’ll come back with a scoped plan within 48 hours.
Plaza Management System
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